Description

Do you have excellent customer service skills and administrative experience? Are you organized, detailed orientated, and self-motivated? If this sounds like you, apply for our Senior Administrative Assistant opportunity. 

TFE is an innovative and successful supplier of professional, technical, and administrative personnel in the U.S. nuclear energy complex and other commercial ventures. TFE excels in quickly providing the resources to enable our customers to meet their schedules and production requirements. 

TFE is currently seeking a Senior Administrative Assistant to support work for the Legacy Management Support (LMS) contract in support of the Department of Energy’s Office of Legacy Management (LM) (the client) mission to fulfill post-closure responsibilities at 100 sites across the U.S. and Puerto Rico. Services include a variety of activities to ensure the future protection of human health and the environment at mission-related sites that are closed and transferred to LM for long-term stewardship and management. https://www.energy.gov/lm/lm-sites

The Senior Administrative Assistant performs a variety of business-related assignments in program and project management and provides administrative support for one or more technical managers performing specialized and routine administrative activities. May lead on more complex assignments and mentor’s junior staff.

ESSENTIAL DUTIES/RESPONSIBILITIES:

1. Assists with developing, tracking, and submitting contract deliverables for timely submittals.
2. Assist/track routine letters/emails.
3. Interface with the client on a regular basis.
4. Prepares confidential correspondence, reports, and other documents.
5. Takes meeting notes for meetings including the Department of Energy’s Office of Legacy Management (LM) client and technical managers as requested.
6. Schedules meetings with the LM client, arranging Tele-Conference meeting logistics.
7. Files records in Content Manager per established processes.
8. Manage documents and coordinate with Document Management.
9. Assists with procedure development and revisions as requested.
10. Manages calendars/emails as requested.
11. Configures and manages SharePoint sites.
12. Procurement support as requested.
13. Leads innovation and improvements within the group/groups they support.
14. Other duites as assigned.

Requirements

EDUCATION, LICENSE, CERTIFICATION, and EXPERIENCE:

Bachelor’s degree or vocational/technical school diploma and 12 years of job related experience 

In lieu of a degree, minimum of 20 years of relevant experience

Licenses Valid Driver’s License

Certifications No Professional Certification Required

CITIZENSHIP:

United States Citizenship required 

REQUIRED SCREENINGS:

1. Drug and Alcohol Screen
2. Physical Assessment (if applicable)
3. Background Check (Criminal, Civil, Educational, Previous Employment, etc.)
4. Driver Record Screen (for positions requiring on-the-job-driving)
5. Credit Check

REQUIRED SKILLS/ABILITIES:

1. Proficient in Microsoft Office Suite (Word, Excel, Outlook, SharePoint, PowerPoint)
2. Excellent Customer Service
3. Analytical and team-building skills
4. Demonstrated excellent communication
5. Familiarity with Project Management, experience or having worked within a Project management Office a plus.

CORE HOURS:

Monday thru Friday 7am to 5 pm

ESSENTIAL PHYSICAL REQUIREMENTS:

Aligned with Fit-For-Duty evaluation requirements.

Physical Activities: 

Sedentary: Work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs may be defined as sedentary when walking and standing are required only occasionally, and all other sedentary criteria are met.

SUPERVISORY RESPONSIBILITIES: 

This position does not require any supervisor responsibilities.

EMPLOYMENT-AT-WILL:

Employment is at will, unless prohibited by local and/or state laws.

DISCLAIMER:

This job description is intended to convey information essential to understanding the scope of the position and is not a complete list of skills, efforts, duties, responsibilities or working conditions associated with it. 

TFE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.